Topaz helps Projects run smoothly

Companies are constantly trying to reduce cost to increase margins and reduce cost to their customers. This is only possible if they can purchase goods and services at a lower price or reduce the cost of their services. So any non-productive time that can be saved is a real win. This is why looking into software that increases efficiency and helps in the risk mangement of the business becomes vital.

Making a user's life simpler is one of the key aims of Topaz Filer. It allows the user to file incoming and outgoing emails in an instant. Meaning the once wasted time filing either an electronic or paper copy of the e-mail has now gone.

Using the current filing structures of the business a user can file an email when it is received by simply accepting a suggested filing location or by drag-and-dropping the email to the desired location. The system then will save the email in the correct location and setting the correct metadata such as the filename.

If you think about your emails often only the received ones are filed and those in a private store. This means that other members of your team and other colleagues cannot see any of your emails. But the emails that you send can commit your business and are often more important than those received and are never accessable by your colleagues.

So some of the questions you might want to ask yourself

• Do you save all your incoming emails as diligently and can others see them?
• What do you do to file your sent emails? Is there information in these that others need to see and reference?
• Have you thought "if only I know knew what a person had sent on email I would be able to help with this project?"

If your answers to these have made you question your current practice then maybe Topaz Filer can help you.

The reason most people do not file emails is because they feel filing emails takes too long and "if I leave them in Outlook then I can search for them". With the aid of Topaz filer you can file your emails by drag-and dropping them or using the system to file the email to the suggested location. As an added benefit your emails can be stored in the same location as your other documents thus ensuring that you can find all relevant information quickly and easily. The common benefits Topaz Files will bring are:

• Saving of time
• All emails stored in a centrally location accessible by others
• Collaboration easier between team members on a given project
• Improved compliance and reduced risk
• All emails can be found quickly and easily
• A happy IT department - reduced server email load
• Outlook performance increases due to reduced mailbox sizes

As we know saving emails takes time but take a look at Topaz Filer in operation to see how quick it really can be.

If you like the sound of this please contact us for some more information.