Topaz helps Projects run smoothly
Companies are constantly trying to reduce cost to increase
margins and reduce cost to their customers. This is only possible
if they can purchase goods and services at a lower price or reduce
the cost of their services. So any non-productive time that can be
saved is a real win. This is why looking into software that
increases efficiency and helps in the risk mangement of the
business becomes vital.
Making a user's life simpler is one of the key aims of Topaz
Filer. It allows the user to file incoming and outgoing emails in
an instant. Meaning the once wasted time filing either an
electronic or paper copy of the e-mail has now gone.
Using the current filing structures of the business a user can
file an email when it is received by simply accepting a suggested
filing location or by drag-and-dropping the email to the desired
location. The system then will save the email in the correct
location and setting the correct metadata such as the filename.
If you think about your emails often only the received ones are
filed and those in a private store. This means that other members
of your team and other colleagues cannot see any of your emails.
But the emails that you send can commit your business and are often
more important than those received and are never accessable by your
So some of the questions you might want to ask yourself
- Do you save all your incoming emails as diligently and can
others see them?
- What do you do to file your sent emails? Is there information
in these that others need to see and reference?
- Have you thought "if only I know knew what a person had sent on
email I would be able to help with this project?"
If your answers to these have made you question your current
practice then maybe Topaz Filer can help you.
The reason most people do not file emails is because they feel
filing emails takes too long and "if I leave them in Outlook then I
can search for them". With the aid of Topaz filer you can file your
emails by drag-and dropping them or using the system to file the
email to the suggested location. As an added benefit your emails
can be stored in the same location as your other documents thus
ensuring that you can find all relevant information quickly and
easily. The common benefits Topaz Files will bring are:
- Saving of time
- All emails stored in a centrally location accessible by
- Collaboration easier between team members on a given
- Improved compliance and reduced risk
- All emails can be found quickly and easily
- A happy IT department - reduced server email load
- Outlook performance increases due to reduced mailbox sizes
As we know saving emails takes time but take a look
at Topaz Filer in operation to see how quick it really
If you like the sound of this please contact us for some more information.