Email filing for lawyers
Lawyers are continually being asked by clients to reduce costs
whilst at the same time the governing bodies are increasing
legislation and bureaucracy. The new rules on Alternative Business
Structures add to the pressure with their high level of investment
and marketing. Traditional practices must increase efficiency and
technology can help. Management of documents and emails is an
example where technology can save time and money and help reduce
Starting with managing your emails and progressing on to a full
document management system is a way for firms to start using new
technologies to become more efficient.
If you sit back and think about your work, you will probably
realise that the amount of post you receive has reduced over the
last few years and the number of emails grown exponentially. Now
can you answer these questions
- do you save all of your emails into the client files as
diligently as you did letters?
- do you save your sent emails?
- could find all the emails for a client matter if you ever had
If you answered no to any of the above, your fellow lawyers
probably cannot find them either and you could be at risk on
your PI insurance.
Most people think that filing emails takes too long and "if I
leave them in Outlook then I can search for them". With the aid of
Topaz Filer you can file your emails with just a few clicks of the
mouse, still find emails and they will be in a location where all
of your team can find them. As an added benefit your emails will be
stored in the same location as your other correspondence thus
ensuring that you can save and produce on demand all that happened
on a matter. The advantages are
- saved time
- all emails in a centrally accessible store
- collaboration easier between people on a project
- improved compliance
- all emails can be found
- a happy IT department - reduced server load
- Outlook will be faster due to a smaller mailbox file
We all know saving emails takes some time but take a look
at Topaz Filer in operation to see how quick it really
The legal press are also reporting on technology improving the
efficiency and profitability of legal firms.