Segmenting of information
In all business it is important to control the access to
different information. Topaz Filer will allow you to segment the
business information according to the business requirements. So for
example accounts, sales and management can be kept separate. Each
separate store can be kept in different locations or different
systems and Topaz will also allow the automated capture of
predefined metadata to be saved against the email depending on the
For example Accounts emails may need "Date", "From" and
"Subject" whereas Sales emails may need "Sent" or "Received",
"Data", "From" and "Subject".
Each of the stores are called filing "models" and can be
configured for each departments needs.
Each of the different storage models can be defined to store to
different locations on a network or document
management system with each model having its own security
settings. This helps the system administrator's control and
maintains the infrastructure security in the most efficient way.
This can also help in maintaining the speed of the network,
reducing large amounts of data being transferred unnecessarily. For
example rather than forwarding the same email to many people, it
can be saved once and can be accessed by everyone with the
necessary security setting.
Topic - Capturing of Sent EMails